THE Cebu Provincial Schools Division has launched the Records Management Information System (RMIS), an internet dependent system that contains information such as personal data of teachers, service credits, leave credits, service records generation, eRecruitment, and other relevant information of the division.
“We have created the RMIS committee that will man the system and whose members will undergo a three-day orientation,” Dr. Rhea Mar Angtud said, Department of Education (DepEd)-Cebu Province superintendent.
The RMIS committee is responsible for implementing a systematic records management program. It will also identify and preserve documents which are of continuing value and promptly dispose those which are of temporary value upon the expiration of a pre-determined period, and determine the retention period of the agency’s records and formulate a records disposition schedule, subject to the approval of the agency head and the final approval of the executive director of the National Archives of the Philippines.
It will also develop policies and techniques for reporting damaged records and take positive steps to prevent loss and unauthorized destruction of records and establish a repository for the shortage of records which are no longer needed by the agency, but which are not yet ready for disposal or a program to transfer the records to the records management and archives office.
“Through this, our teaching personnel can easily gain access to information that they needed, such as status of their promotion application, loan status at GSIS, application and vacant positions status, and other relative information,” Angtud said.
The system also takes note of retirees and personnel who are about to retire.
The launching was attended by DepEd Undersecretary Jesus Lorenzo Mateo, DepEd-7 regional director Juliet Jeruta, and representatives from the Cebu Provincial Government and other government agencies.
Angtud assured that the RMIS is secure. She also said that they upgraded the RMIS tracking system in order to improve its back-up capacity.
Jeruta, on her part, described the project as a brand of good leadership and governance for the agency’s continuous improvement. “The new system will now then be judged according to its speed, time saving, energy capacity, extend of utilization and usefulness,” she said.
DepEd-Cebu Province is considered as one of the largest divisions of the department with almost 23,000 teaching and non-teaching personnel, covering 44 towns.